Village of Marcellus

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Village of Marcellus Council Proceedings – Regular Meeting – September 13, 2022

President Welburn called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on September 13, 2022, at the Marcellus Village Hall Council Room. Trustees present: Simmons, Irwin, Thomas, Oswalt, Haley and Webb. 

Agenda

Motion by Simmons, supported by Thomas, to approve the agenda with the following additions:

Under DPW – Add Item D. Clean Earth

Add Item E. Core & Main Quote for Meters in Village Hall and Blue Gill Estates (formerly known as Koshar Estates)

Ayes: All. Nays: None. Motion carried. 

Minutes

Motion by Webb, supported by Thomas, to approve and place on file the minutes of the August 23, 2022, Regular Meeting and the August 26, 2022, Special Meeting. Ayes: All. Nays: None. Motion carried. 

Bills

Motion by Simmons, supported by Oswalt, to authorize the payment of bills in the amount of $46,992.39. Roll call vote – Ayes: Welburn, Webb, Simmons, Haley, Thomas, Oswalt and Irwin. Nays: None. Motion carried.

Frank Renaldi, of Wightman & Associates, Inc. – DWSRF

Frank Renaldi, of Wightman & Associates, Inc. provided an update on the DWSRF project, informing the Council that the Notice of Approval has been shared with Balkema Excavating, Inc., and he expects to receive and approve bond and insurance documents. 

The following items are still being worked on and he expects to have updates soon:

• Tree removal list

• Alternate mixes for asphalt

• MDOT permit

• Railroad permit

He reminded Council members that the loan closes on September 20, 2022, at which time the Village will apply to the State of Michigan for reimbursement of project expenses to date. 

Consent Agenda

Motion by Webb, supported by Oswalt, to receive and place on file all items listed on the consent agenda. Ayes: All. Nays: None. Motion carried.

President’s Report
Appointment to Parks and Recreation Committee

President Welburn appointed Trustee Haley to the Parks and Recreation Committee. 

Motion by Webb, supported by Simmons, to ratify and confirm the appointment of Trustee Haley to the Parks and Recreation Committee. Ayes: All. Nays: None. Motion carried.

Parks and Pickleball Court

President Welburn reported that he heard from a resident who is interested in a Pickleball court. He requested the Parks and Recreation Committee to research and look in to adding the pickleball court on one of the Village-owned properties, or, potentially working something out with the school for the old athletic fields, in addition to playground equipment at one of the Village parks.

Clerk’s Report
Village Budgets for 2022

Clerk Terrill presented proposed amendments and changes to the Village budgets, reporting on the condition and expected revenues and expenses for all Village funds for FY 2022.

Motion by Webb, supported by Oswalt, to approve and place on file the Clerk’s report on the 2022 budgets for all funds and to approve the amendments for all Village funds to conform with the budget report. Roll call vote – Ayes: Oswalt, Simmons, Irwin, Thomas, Webb, Haley and Welburn. Nays: None. Motion carried.

DPW
J.C. and Sons – Updated Quote for the Addition of Stump Grinding

Motion by Irwin, supported by Simmons, to approve the additional $400.00 for stump removal/grinding by J.C. and Sons, of a stump that was left when the tree was removed after the June 13, 2022, storm. Roll call vote – Ayes: Thomas, Webb, Oswalt, Simmons, Irwin, Welburn and Haley. Nays: None. Motion carried.

Grames Tire & Battery – Quote for Bobcat Tires

Motion by Irwin, supported by Thomas, to approve the purchase of new tires for the Village’s Bobcat from Grames Tire & Battery, Inc., of Marcellus, Michigan, at the quoted price of $1,148.00. Roll call vote – Ayes: Oswalt, Welburn, Thomas, Simmons, Irwin, Haley and Webb. Nays: None. Motion carried.

August 2022 DPW Report

Motion by Irwin, supported by Simmons, to receive and place on file the August 2022, DPW Report. Ayes: All. Nays: None. Motion carried.

Core & Main – Quote for Replacement of Commercial Meters at Blue Gill Estates and Village Hall Fire Department

Motion by Thomas, supported by Simmons, to approve the replacement of the commercial meters at Blue Gill Estates (formerly known as Koshar Estates) and the Village Hall/Fire Department at a price not to exceed $5,000.00. Roll call vote – Ayes: Haley, Webb, Thomas, Welburn, Irwin, Simmons and Oswalt. Nays: None. Motion carried.

Personnel Committee
Part-time Office Personnel

Trustee Irwin reported the Personnel Committee has recommended increasing the wage of the two part-time office employees to $18.50 per hour and to allow for personal days for part-time employees working 30 hours per week, or more.

After discussing the need to compensate and retain good employees and the budget, Irwin moved, supported by Thomas, to raise the Utility Clerk and Treasurer rate to $18.50 per hour and to allow for three personal days per year for part-time employees working 30 hours per week, or more, effective immediately. Roll call vote – Ayes: Oswalt, Thomas, Welburn, Webb, Simmons, Irwin and Haley. Nays: None. Motion carried.

Adjournment

Motion by Simmons, supported by Oswalt, to adjourn at 8:20 p.m. Ayes:  All. Nays:  None. Motion passed.

Jacqueline A. Terrill, Village Clerk
Ronald Welburn, Village President

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Village of Marcellus Council Proceedings – Special Meeting – September 23, 2022

President Pro Tempore Irwin called the special meeting of the Marcellus Village Council to order at 1:00 p.m. on September 23, 2022, at the Marcellus Village Hall Council Room. Trustees present: Simmons, Thomas and Webb. 

Agenda

Motion by Simmons, supported by Thomas, to approve the agenda as presented. Ayes: All. Nays: None. Motion carried. 

Quotes for Painting Building 1

After discussing the three quotes received for painting Building 1, Irwin moved, supported by Simmons, to approve the quote from PMV Custom Finishes of Portage, Michigan, for $9,630.00. The work will be scheduled for spring/summer of 2023. Roll call vote – Ayes: Thomas, Simmons, Webb and Irwin. Nays: None. Motion carried.

Personnel Committee
Crossing Guard

Motion by Irwin, supported by Thomas, to hire Mary Sammon to fill the open Crossing Guard position and to post her at the Main Street crossing, with the understanding that should she get an emergency call for fire or ambulance services while on post, she will contact the DPW Superintendent or the substitute/fill-in from the DPW to report to the crossing in her absence.

DPW

Motion by Irwin, supported by Thomas, to hire Landen Hackenberg at a starting pay of $21.00 per hour, plus $1.00 per hour for his CDL license, with a start date of October 3, 2022, pending the outcome of background and pre-employment drug screening. Roll call vote – Ayes: Webb, Thomas, Irwin and Simmons. Nays: None. Motion carried.

Adjournment

Motion by Simmons, supported by Thomas, to adjourn at 1:50 p.m. Ayes:  All. Nays:  None. Motion passed.

Jacqueline A. Terrill, Village Clerk
Ronald Welburn, Village President