November 22, 2022
President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on November 22, 2022, at the Marcellus Village Hall Council Room. Trustees present: Markle, Oswalt, and Haley. Trustees Absent: Webb (“attending” by telephone as a member of the public).
Agenda
Motion by Irwin, supported by Oswalt, to approve the agenda with the following additions:
– Under President’s Report – Add Land Agreement Village of Marcellus and Marcellus Community Schools
– Trustee Markle requested a moment of silence in memory of Trustee James R. Thomas, Sr., who passed away on November 7, 2022.
Ayes: All. Nays: None. Motion carried.
The Village Council observed a moment of silence for Trustee James R. Thomas, Sr.
Minutes
Motion by Oswalt, supported by Haley, to approve and place on file the minutes of the November 8, 2022, Regular Meeting and the November 15, 2022 Special Meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Oswalt, supported by Irwin, to authorize the payment of bills in the amount of $26,174.59. Roll call vote – Ayes: Haley, Markle, Irwin and Oswalt. Nays: None. Motion carried.
Call for Nominations to Fill Open Council Seats
President Irwin called for nominations to fill the Council seats left open by Trustee Simmons and himself. He then nominated Ronald Welburn and Sarah Engstrom to fill the positions, due to the expiration of their terms as Trustees on November 20, 2022.
Motion by Oswalt, supported by Markle, to ratify and confirm the appointment of Ronald Welburn to the Village Council with a term expiring November 20, 2024. Roll call vote – Ayes: Oswalt, Haley, Irwin, Markle. Nays: None. Motion carried.
Motion by Markle, supported by Oswalt, to ratify and confirm the appointment of Sarah Engstrom to the Village Council with a term expiring November 20, 2024. Roll call vote – Ayes: Markle, Irwin, Oswalt and Haley. Nays: None. Motion carried.
Trustees Welburn and Engstrom were sworn in, signed the Oaths of Office and took their seats at the Council table.
Election of President Pro Tempore
President Irwin nominated Trustee Welburn to serve as President Pro Tempore and moved, supported by Haley, to ratify and confirm that appointment. Roll call vote – Ayes: Irwin, Markle, Oswalt, Haley and Engstrom. Nays: None. Trustee Welburn abstained. Motion carried.
President’s Report
Committee Appointments
Personnel Committee
President Irwin appointed Trustees Engstrom and Markle to the Personnel Committee. Motion by Welburn, supported by Oswalt, to ratify and confirm the appointment of Trustees Engstrom and Markle to the Personnel Committee. Roll call vote – Ayes: Welburn, Haley, Oswalt and Irwin. Nays: None. Trustees Engstrom and Markle abstained. Motion carried.
MAESA Board
President Irwin appointed Trustee Welburn as the Village of Marcellus Representative to the MAESA Board. Motion by Markle, supported by Oswalt, to ratify and confirm the appointment of Trustee Welburn to the MAESA Board. Roll call vote – Ayes: Haley, Irwin, Oswalt, Irwin, Engstrom. Nays: None. Trustee Welburn abstained. Motion carried.
Utility Committee
President Irwin appointed Trustees Engstrom and Oswalt to the Utility Committee. Motion by Markle, supported by Haley, to ratify and confirm the appointment of Trustees Engstrom and Oswalt to the Utility Committee. Roll call vote – Ayes: Haley, Welburn, Irwin and Markle. Nays: None. Trustees Engstrom and Oswalt abstained. Motion carried.
Parks and Recreation Committee
President Irwin appointed Trustees Haley and Oswalt to the Parks and Recreation Committee. Motion by Engstrom, supported by Markle, to ratify and confirm the appointment of Trustees Haley and Oswalt to the Parks and Recreation. Roll call vote – Ayes: Irwin, Engstrom, Markle and Welburn. Nays: None. Trustees Haley and Oswalt abstained. Motion carried.
Planning Commission
President Irwin accepted, with thanks for their service, the resignations of George Markle and Muriel Oswalt from the Planning Commission, and then appointed Trustee Markle as the Village’s Representative to the Planning Commission. Welburn moved, supported by Oswalt, to ratify and confirm Trustee Markle’s appointment to the Planning Commission. Roll call vote Ayes: Haley, Irwin, Welburn and Engstrom. Nays: None. Trustees Oswalt and Markle abstained.
Motion carried.
Land Agreement Village of Marcellus and Marcellus Community Schools
The Village Council discussed a recent request that the Village consider a “land swap” with Marcellus Community Schools. The properties in question are the Village-owned property, parcel number 14-050-022-008-00 and School-owned properties, being parcels numbered: 14-051-680-032-00, 14-051-680-055-00 and 14-051-680-068-00. All agreed that the proposed land swap would provide an opportunity for the Village to pursue a 2020 request by Marcellus Little League parents that the Village build ball fields for Little League play, a request that was pursued and delayed due to the Village not owning the property, not having a long-term agreement in place and budget constraints. Irwin moved, supported by Markle, to support and moved forward with an agreement to trade properties with the Marcellus Community Schools. Roll call vote – Ayes: Irwin, Welburn, Oswalt, Markle and Haley. Nays: None. Trustee Engstrom abstained. Motion carried.
2022 and 2023 Budgets Workshop Discussion
Village Council members discussed the General, Major and Local Streets, Municipal, Sewer, Water and Garbage Budgets for 2022 and proposed 2023 budgets for all funds. Oswalt moved, supported by Markle to approve the 2022 budget amendments for all Village Funds. Roll call vote – Ayes: Oswalt, Engstrom, Haley, Irwin, Welburn and Markle. Nays: None. Motion carried.
The Village Council will hold its Budget Hearing for 2023 Budgets at 7:30 p.m. on December 13, 2022.
Consent Agenda
Motion by Welburn, supported by Irwin, to approve all items listed on the consent agenda. Ayes: All. Nays: None. Motion carried.
Clerk’s Report
MML Newly Elected Officials Training
Clerk Terrill requested the Village Council schedule Special Meetings on December 8, 2022, at 6:00 p.m. and December 15, 2022, at 6:00 p.m. for the purpose of attending the Michigan Municipal League’s Newly Elected Officials Training via Zoom. The cost to attend is $85.00 each for a total of $595.00. Irwin moved, supported by Oswalt, to schedule the Special Meetings and pay for the Council training on these dates and at these times. Roll call vote – Ayes: Markle, Welburn, Oswalt, Engstrom, Haley and Irwin. Nays: None. Motion carried.
CVTRS 2023
The Clerk shared the annual City, Village and Township Revenue Sharing (CVTRS) program paperwork and reports which include: CVTRS Certification form 4886, a 2023 Projected Budget Report, Debt Service Reports for all Village-owned debt and the Performance Dashboard report. Compliance with this program is required to receive a portion of the State Revenue Sharing, estimated at approximately $38,622 for 2023; again, this year, the Village has opted to use the Michigan Department of Treasury’s online Citizen’s Guide to fulfill the Citizen’s Guide portion of the legislative requirement and the Village does not have unfunded liabilities. Motion by Oswalt, seconded by Markle, to approve the completed CVTRS package, authorize certification by the Village President and file the CVTRS with the Michigan Department of Treasury. Roll call vote – Ayes: Irwin, Welburn, Engstrom, Markle, Oswalt and Haley. Nays: None. Motion carried.
Resolution 2022-09 Approving Application to the State of Michigan DNR for a Spark Grant
Motion by Markle, supported by Oswalt, to adopt Resolution 2022-09, a Resolution Approving Application to the State of Michigan DNR for a Spark grant, as revised, to install playground equipment and pickleball courts at the Stevens Memorial Park (former tennis courts) on Worden Street. Roll call vote – Ayes: Engstrom, Haley, Welburn, Irwin, Markle and Oswalt. Nays: None. Motion carried.
CPR, AED and Basic First Aid Training – January 7, 2023
Clerk Terrill requested Village Council members approve and pay for CPR, AED and Basic First Aid Training/Certification of the seven Village employees who are not currently certified (two Village employees currently work in ambulance and fire fighter capacities and are therefore already certified) – the training will result in all Village employees being trained and certified.
Motion by Irwin, supported by Oswalt, to authorize payment for the class and payroll for the hours of training for seven employees. Roll call vote – Ayes: Oswalt, Haley, Engstrom, Markle, Welburn and Irwin. Nays: None. Motion carried.
Personnel Committee
DPW Employee Michael Clark’s Evaluation
President Irwin reported DPW Employee Michael Clark’s 6-month employment anniversary was November 16, 2022, and he received a favorable evaluation. He is scheduled for, and the Personnel Committee is recommending a 75 cents per hour raise effective on November 16, 2022.
Motion by Irwin, supported by Welburn, to approve the recommended pay raise of 75 cents per hour, effective on his six-month employment anniversary, November 16, 2022. Roll call vote – Ayes: Welburn, Irwin, Engstrom, Haley, Markle and Oswalt. Nays: None. Motion carried.
Village Treasurer Tina Thornburgh’s Evaluation
President Irwin reported Village Treasurer Tina Thornburgh’s two-year employment anniversary was November 17, 2022, and she received a favorable evaluation and explained that office personnel just received an unscheduled raise, which is the only reason for not recommending an additional raise at this time.
Motion by Irwin, supported by Engstrom, to file with thanks for the work she does, Tina Thornburgh’s two-year evaluation. Roll call vote – Ayes: Irwin, Engstrom, Markle, Oswalt, Welburn and Haley. Nays: None. Motion carried.
DPW Employee Chris Poulsen’s Evaluation
President Irwin reported DPW Employee Chris Poulsen’s 7-year employment anniversary is December 8, 2022, and he received a favorable evaluation. He is scheduled for, and the Personnel Committee is recommending a 50 cents per hour raise effective on December 8, 2022. President Irwin reminded the Council that Chris Poulsen has previously resigned, effective January 1, 2023.
Motion by Irwin, supported by Welburn, to approve the recommended pay raise of 50 cents per hour, effective on his 7-year employment anniversary, December 8, 2022. Roll call vote – Ayes: Markle, Haley, Irwin, Oswalt, Welburn and Engstrom. Nays: None. Motion carried.
Planning Commission
Planning Commission Member
Planning Commission Chair James R. Thomas, Jr., requested the Village advertise for the open seat on the Planning Commission Board.
Motion by Irwin, supported by Oswalt, to post and advertise for a Planning Commission member. Roll call vote – Ayes: Haley, Markle, Welburn, Oswalt, Engstrom and Irwin. Nays: None. Motion carried.
Adjournment
Motion by Simmons, supported by Oswalt, to adjourn at 8:19 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Clerk
Dennis Irwin
Village President
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