Agenda
Motion by Irwin, M., supported by Watts, to approve the agenda with the following additions:
• Under Review Minutes – Add Corrected Minutes 03-11-2025.
Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Haley M., supported by Watts, to approve and to place on file the minutes of the April 8, 2025, regular meeting, the April 15 special meeting and the corrected minutes of the March 11, 2025, regular meeting. The minutes were changed to be corrected by two dates under the President’s Report discussion on DWSRF Change Order No. 3. The August dates were corrected from 2025 to 2024. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Haley G., supported by Engstrom, to authorize the payment of bills in the amount of $24,414.78. Roll call vote – Haley M., Watts, Webb, Irwin, Engstrom, Markle and Haley G. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Markle, to receive and place on file all items on the Consent Agenda. Roll call vote – Ayes: All. Nays: None. Motion carried.
President’s Report
DWSRF Change Order No. 3
President Irwin moved to approve DWSRF Change Order No. 3. The motion died without a second and President Irwin withdrew his motion.
After discussing the questions posed by Trustees Engstrom, Markle and Watts that were sent to Frank Renaldi of Wightman & Associates, Inc., following the March 25, 2025, Village Council meeting and the additional questions posed by Trustees Markle and Watts during the April 8, 2025, Village Council meeting, Trustee Webb moved supported by Engstrom, to table the discussion/decision on DWSRF Change Order No. 3 until after Trustees Markle and Watts have participated in an in-person meeting with the engineer and construction contractor on issues related to the Change Order. The Change Order will be added to the agenda when Trustees Markle and Watts are satisfied with the outcome of the discussion. Roll call vote – Ayes: Engstrom, Markle, Haley G., Webb, Watts and Haley M. Nays: Irwin. Motion carried.
Downtown Beautification Project – Butzel Long Engagement Letter
Motion by Irwin, supported by Markle, to engage the services of Butzel Long, Attorneys and Counselors of its Grand Rapids office for the service of advising the Village regarding the construction dispute between the Village of Marcellus and Wightman & Associates, Inc., and Balkema Excavating with an initial retainer of $5,000.00 and a reduced hourly rate of $395/hour, with shareholder rates ranging from $360 to $695/hour, associate rates ranging from $250 to $400/hour and paralegal rates ranging from $175 to $260/hour and authorizing the Village President to execute and return the engagement agreement with Butzel Long. Roll call vote – Ayes: Watts, Markle, Webb, Irwin, Haley G., Engstrom and Haley M. Nays: None. Motion carried.
Two Planning Commission Positions with Terms Expiring April 20, 2025
President Irwin reported he received two applications for the two Planning Commission member terms that expired on April 20, 2025, and appointed the applicants, Kim Fox and Jaclyn Lyles, to the Planning Commission with terms expiring April 20, 2028. Webb moved, supported by Watts, to ratify and confirm those appointments with both terms expiring April 20, 2028. Roll call vote – Ayes: Engstrom, Irwin, Haley M., Webb, Watts and Haley G. Trustee Markle abstained. Motion carried.
2025 DDA Budget
Motion by Webb, supported by Haley G., to approve and to receive and place on file the 2025 DDA Budget. Roll call vote – Ayes: Irwin, Watts, Haley M., Haley G., Engstrom, Markle and Webb. Nays: None. Motion carried.
Local Government Leadership Intensives
Motion by Irwin, supported by Webb, to authorize up to three Village Council, Planning Commission and/or DDA members to attend the Local Government Leadership Intensive Southwest Michigan offered by MSU at a cost of $195 per participant for early (by April 25, 2025) registration. Roll call vote – Ayes: Markle, Webb, Irwin, Haley M., Engstrom, Haley G. and Watts. Nays: None. Motion carried.
Marcellus Community Schools – Antenna
Village Manager/Clerk Terrill reported that Marcellus Community Schools Maintenance and Transportation Supervisor Dave Vanderbosch requested permission to install an antenna on the Village’s water tower so that the schools, school administration and buses have clear communication as they update radios from analog to digital. A written agreement to allow the placement of the antenna on the water tower at no charge to the school has been reviewed by Village Attorney Luke Nofsinger and Marcellus Community Schools; and the Village has received the proper insurance certification from the school administration. Markle moved, supported by Engstrom to authorize execution of the agreement for placement of the antenna by an authorized representative of the schools who will work with Village DPW personnel on access to the tower. Roll call vote – Ayes: Engstrom, Watts, Haley G., Webb, Irwin, Markle and Haley M. Nays: None. Motion carried.
MSHDA CHILL and MI Neighborhood Programs
MSHDA CHILL Program team member Seth Carlson updated the Village Council on the MSHDA CHILL and MI Neighborhood programs, informing the Council that the home inspections will be completed this week and explaining the inspections and assignment of priority for the home projects. He also informed the Council that there are two historical homes that require extra information from the State Historical Preservation Office (SHPA) and additional MSHDA review.
DPW
Quotes for Sewer Vactoring: Clean Earth and GFL
Motion by Irwin, supported by Engstrom to approve the updated quote for vactoring to clean the two sanitary sewer lift stations, water retention tanks and to clean approximately 10,000 linear feet of sewer line, as outlined in the Village’s Wastewater Asset Management Plan, at a reduced cost of $2,592.00 and for the lift stations and retention tank and $1.58 per linear foot for cleaning of sewer lines, a 10% discounted rate for approving a 5-year contract to vactor two lift stations, one retention tank and approximately 7,800 linear feet of sanitary sewer line per year. Roll call vote – Ayes: Markle, Haley M., Irwin, Webb, Watts, Engstrom and Haley G. Nays: None. Motion carried.
Adjournment
Motion by Markle, supported by Haley M., to adjourn at 7:56 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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