President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on April 8, 2025, in the Marcellus Village Hall. Trustees present: Markle, Webb, Haley M., Haley G. and Watts. Trustee Engstrom was absent.
Agenda
Motion by Haley, M., supported by Watts, to approve the agenda with the following additions:
• Under Clerk’s Report – Add Item No. D. FEMA BRIC Advisory
• Under DPW – Add Item C. March 2025 DPW Report
Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Webb, supported by Markle, to approve, provisionally, with the inclusion of a reference to Trustee Watts’s announcement during the March 25, 2025, Village Council meeting that he would communicate with downtown businesses any updates regarding the Downtown Beautification Project; and to place on file the minutes of the March 25, 2025, regular meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Haley G., supported by Watts, to authorize the payment of bills in the amount of $120,345.39. Roll call vote – Haley G., Watts, Irwin, Markle, Webb and Haley, M. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Markle, to receive and place on file all items on the Consent Agenda. Roll call vote – Ayes: All. Nays: None. Motion carried.
President’s Report
DWSRF Change Order No. 3
DWSRF Change Order No. 3 was not approved and following additional questions and comments from Trustees Watts and Markle will be sent to Frank Renaldi of Wightman & Associates, Inc.
Trustee Watts Comments
1. Why is 115 E Main Street listed? Should there be 16 instead?
2. The photos are not big enough to show the entire amount of footage listed.
Trustee Markle Comments
1. Some of the quantities are a lot, enough to replumb the whole house?
2. Was there a lot of waste?
3. Why was there so much extra material used for so many addresses?
4. There is a lot of extra line listed that is not in the photos.
5. The total amount of footage is not adding up.
The discussion and consideration of Change Order No. 3 was rescheduled to the April 22, 2025, Village Council meeting.
Downtown Beautification Project
President Irwin reported that he and Mrs. Terrill had again talked with Bandhan Ayon, Operations Engineer with MDOT in Kalamazoo, Michigan, regarding the downtown project and the complaints from two businesses which ended up having two-step entrances because of the construction of the project. Mr. Ayon has assured us that a written response is forthcoming this week. That response will be shared when it is received.
Two Planning Commission Positions with Terms Expiring April 20, 2025
President Irwin shared that there are two Planning Commission terms expiring on April 20, 2025, and encouraged members currently serving and members of the public to apply for these positions by filling out a Board or Commission Application, which can be found on the Village’s website or picked up at the Village Hall.
Ordinance No. 261 – 2025 Public Water Supply System
Motion by Webb, supported by Irwin, to adopt Ordinance No. 261, An ordinance determining that it is desirable and necessary for the Village of Marcellus, of Marcellus, Michigan, to further the public health, safety and welfare that public water and treatment service be provided, maintained and expanded within the Village of Marcellus (and beyond), providing definitions, regulations and procedures for administering the same, empowering the Marcellus Village Council to adopt by resolutions water user rate structures, user fee schedules and fee and penalty structures to support the public water and its treatment system and revise and amend the same from time to time by resolution, further providing administrative, Marcellus Village Council-level and judicial enforcement procedures and penalties (including civil infraction procedures and penalties) and repealing all ordinances (including Ordinance No. 119 of 1973) or parts of ordinances in conflict or inconsistent with the provisions of this Ordinance; this ordinance may also be cited as the 2025 Village of Marcllus Public Water Supply System Ordinance, with an effective date of May 17, 2025: and to approve the newly created Application for New Water Service Installation for those wishing to install/construct a new water connection to the Village water system. Roll call vote – Ayes: Irwin, Markle, Haley G., Webb, Haley M. and Watts. Nays: None. Motion carried.
DPW
Quotes for Sewer Vactoring: Clean Earth and GFL
Motion by Irwin, supported by Watts, to approve the quote for vactoring to clean the two sanitary sewer lift stations, water retention tanks and to clean approximately 10,000 linear feet of sewer line, as outlined in the Village’s Wastewater Asset Management Plan, at a cost of $2,880.00 for the lift stations and retention tank and $1.75 per linear foot for cleaning of sewer lines. Roll call vote – Ayes: Webb, Haley M., Irwin, Watts, Haley G. and Markle. Nays: None. Motion carried.
NAPA Auto Parts – Filters
Motion by Irwin, supported by Haley G., to approve the purchase of various air, oil, fuel and hydraulic filters for the Village’s equipment and machinery in the amount of $864.17. Roll call vote – Ayes: Haley G., Markle, Irwin, Webb, Watts and Haley M. Nays: None. Motion carried.
DPW
March 2025 DPW Report
Motion by Irwin, supported by Haley M., to receive and place on file the March 2025 DPW Report. Ayes: All. Nays: None. Motion carried.
Trustee Watts – FOIA Request
Trustee Watts requested turning the discussion regarding FOIA request over to Erica Watts, his spouse and co-business owner of the Electric Moon at 101 East Main Street in the Village.
Erica Watts spoke about her March 21, 2025, FOIA request and shared a report about what she read in the documents regarding the Village’s Downtown Beautification Project. After speaking, she shared written copies of her remarks with the Village Council and Village Manager/Clerk Jacqueline A. Terrill.
Adjournment
Motion by Markle, supported by Haley M., to adjourn at 8:05 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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