President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on December 28, 2023, in the Marcellus Village Hall. Trustees present: Markle, Engstrom, Welburn, Haley and Webb. Trustee Thomas was absent.
Agenda
Motion by Welburn, supported by Engstrom, to approve the agenda as presented. Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Webb, supported by Markle, to approve and place on file the minutes of the December 12, 2023, Regular Meeting and the minutes of the December 13, 2023, Special Meeting, as presented. Ayes: All. Nays: None. Motion carried.Â
Bills
Motion by Haley, supported by Engstrom, to authorize the payment of bills in the amount of $11,458.73. Roll call vote – Ayes: Webb, Engstrom, Markle, Haley, Welburn and Irwin. Nays: None. Motion carried.
Garbage and Recycling
Village Council members discussed the bids received for garbage and recycling services in the Village. Irwin moved, supported by Engstrom, to accept the LRS Holdings, LLC (Lake Shore Recycling Systems LLC, of Rosemont, Illinois’ bid for Commercial services and to accept Borden Waste Away Group, Ltd., of Elkhart, Indiana’s bid for residential services to include optional spring and fall clean-up services’ and to authorize the Village President and/or Village Manager/Clerk to execute the contract documents with each provider for services beginning in February 2024. Roll call vote – Ayes: Markle, Welburn, Haley, Engstrom, Irwin and Webb. Nays: None. Motion carried.
Frank Renaldi – High-Water Project (Faith Plastics and Marcellus Metalcasters, Inc.)
Frank Renaldi, of Wightman & Associates, Inc., addressed the Village Council and shared an updated plan drawing for the High-Water project and discussed the work that will be done on and near the Village-owned buildings occupied by Faith Plastics and Marcellus Metalcasters, Inc. The Village of Marcellus Utility Committee will meet to discuss the plans and request a meeting with representatives of both companies to review the plan.
Frank Renaldi – RAP Downtown Beautification Project Change Order and Notice of Award
Frank Renaldi shared a proposed Changer Order #1 for the Village’s Downtown Beautification project. The change would move the items that are part of the DWSRF water project back to the water project and reduce the total bid price for the downtown beautification project by $17,020.20.Â
Motion by Irwin, supported by Markle, to approve Change Order #1 and to approve the Notice of Award to Balkema Excavating, Inc., and authorize the Village President and/or Village Manager/Clerk to execute and submit the documents to Frank Renaldi and Balkema Excavating, Inc. Roll call vote – Ayes: Engstrom, Irwin, Webb, Welburn, Markle and Haley. Nays: None. Motion carried.
Consent Agenda
Motion by Markle, supported by Welburn, to receive and place on file all items on the Consent Agenda. Ayes: All. Nays: None. Motion carried.
President’s Report
Building Official Adam Dahlgren’s Resignation
President Irwin shared Building Official Adam Dahlgren’s December 13, 2023, resignation email with an effective date of December 13, 2023. Motion by Welburn, supported by Irwin, to accept Adam Dahlgren’s resignation. Roll call vote – Ayes: Welburn, Webb, Engstrom, Markle, Haley and Irwin. Nays: None. Motion carried.
SAFEbuilt Michigan, LLC Services
Motion by Irwin, supported by Engstrom, to approve the hire of SAFEbuilt Michigan, LLC for Village Building Official, effective immediately, and to hire SAFEbuilt Michigan, LLC for Zoning Administration, Electrical Inspector and Mechanical/Plumbing Inspector services to begin c. 30 days after notice has been sent to the Village’s current providers of these services. (The Village will retain its Ordinance Enforcement Official). Roll call vote – Ayes: Markle, Haley, Webb, Irwin and Engstrom. Welburn Abstained. Nays: None. Motion carried.
Kay McAdam Resignation from DDA
Motion by Irwin, supported by Webb, to accept with thanks and regret, Kay McAdam’s resignation from the Village of Marcellus DDA. Roll call vote – Ayes: Irwin, Welburn, Webb, Markle and Engstrom. Nays: None. Motion carried.
Clerk’s Report
Water Budget Amendments
Motion by Webb, supported by Engstrom, to amend the budgets for the water fund in the Village of Marcellus for 2023 and 2024. Roll call vote – Ayes: Welburn, Markle, Engstrom, Haley, Irwin and Webb. Nays: None. Motion carried.Â
MSU Citizen Planner – Lawrence, MI March 12, 2024, through April 23, 2024
Motion by Welburn, supported by Haley, to authorize Planning Commission Board members James R. Thomas, Jr. and Brian Wilmore to attend the six-week Citizen Planner Course offered by MSU in Lawrence, MI from March 12, 2024, to April 23, 2024, at a cost of $250.00 each. Roll call vote – Ayes: Haley, Engstrom, Welburn, Webb, Irwin and Markle. Nays: None. Motion carried.
MEDC – RRC Essentials Notification and Certification Snapshot
Manager/Clerk Terrill shared the December 15, 2023, letter from the MEDC which congratulates the Village of Marcellus for becoming the 18th Redevelopment Ready Community (RRC) to reach the Essentials designation. The letter points out that the Village is eligible for continued technical assistance funding, marketing materials and more.Â
An Essentials to Certified snapshot was also shared with the Village Council. This snapshot provides an overview of recommendations for the Village to reach the RRC Certified designation, outlines benefits of the Essentials status, maintenance activities, renewal assessment information, and explains that Certified expectations can be found on the Village’s TRELLO board.
Resolution 2023-13 – Resolution to Continue on MEDC Certification Path
Motion by Webb, supported by Markle, to adopt Resolution 2023-13, a Resolution of Intent to Continue the Village’s pursuit of the RRC Certified status. Roll call vote – Ayes: Engstrom, Irwin, Haley, Markle, Welburn and Webb. Nays: None. Motion carried.
Title VI – Non-Discrimination Plan
Motion by Webb, supported by Markle, to approve and adopt the Village of Marcellus Title VI – Non-Discrimination Plan, to share it on the Village’s website and make it available at the Village Hall. Roll call vote – Ayes: Engstrom, Markle, Webb, Haley, Welburn and Irwin. Nays: None. Motion carried.
Updated Capital Improvements Plan (CIP)Â
Motion by Markle, supported by Haley, to accept and approve the proposed CIP for the years 2024 through 2029. Roll call vote – Ayes: Markle, Welburn, Irwin, Haley, Webb and Engstrom. Nays: None. Motion carried.Â
MSHDA CHILL Program – Invitation to Apply and Proposal for Grant Application
Manager/Clerk Terrill reported that the Letter of Intent sent to MSHDA was accepted and the Village has received an invitation to Apply to MSHDA for the Community Development Block Grant Housing Livability Program for a grant that could create programs that benefit low- and moderate-income households for two activity types: homeowner rehabilitation, to preserve affordable units, and demolition/reconstructions/resale, to remove blight and infill with single-family housing for resale to income eligible homebuyers. The program has the potential to award up to $500,000 per unit of local government.Â
Proposed/Consulting Agreement with Sarah Ayers
As requested, Sarah Ayers has submitted a Proposal/Consulting Agreement which calls for compensation of $845.00 for up to 40 hours of work, and an additional $21.00/hour thereafter, for any hours over 40, not to exceed 40 additional hours without prior Council approval ($840.00). Webb moved, supported by Welburn, to accept and approve the agreement with Sarah Ayers, authorizing the Village Manager/Clerk to execute and return the document with the initial payment of $845.00. Roll call vote – Ayes: Irwin, Haley, Welburn, Webb, Markle and Engstrom. Nays: None. Motion carried.
DPW
Bender Electric Quote for Electric Panel Starter for High Service Pump
Motion by Irwin, supported by Markle, to approve the purchase of and installation of an electric panel starter for the high service pumps at the Water Treatment plant at a price not to exceed $1,500.00. Roll call vote – Ayes: Irwin, Engstrom, Markle, Haley, Welburn and Webb. Nays: None. Motion carried.
Request to List Items on Municibid
Motion by Irwin, supported by Engstrom, to authorize the Village DPW to list for sale the old salter, decorations and tank on Municibid and/or comparable sites. Roll call vote – Ayes: Markle, Haley, Irwin, Engstrom, Welburn and Webb. Nays: None. Motion carried.
Planning Commission
2023 Annual Report
Planning Commission Chair James R. Thomas, Jr., shared the Planning Commission’s 2023 Annual Report, noting the various activities and accomplishments of the Planning Commission during 2023. He noted Planning Commission member attendance at a number training classes, adoption of an updated Zoning Ordinance, joint meetings held with the Marcellus Village Council and DDA and Public Engagement efforts and results for 2023.Â
Motion by Markle, supported by Irwin, to receive and place on file the 2023 Planning Commission report. Roll call vote – Ayes: Markle, Irwin, Welburn, Haley, Engstrom and Webb. Nays: None. Motion carried.
Adjournment
Motion by Markle, supported by Engstrom, to adjourn at 8:15 p.m. Ayes:Â All. Nays:Â None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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