President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on February 11, 2025, in the Marcellus Village Hall. Trustees present: Markle, Engstrom, Webb, Haley M., Haley G. and Watts.
Agenda
Motion by Irwin, supported by Webb, to approve the agenda with the following additions:
• Under President’s Report- Add item B. MAESA Report
•Under Clerk’s Report – Add Item D. MSP FMA-BRIC Grant
– Add Item E. State of Michigan Earned Sick Time Act
– Add Item F. Kim Henritzy Resignation
Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Webb, supported by Watts, to approve as presented and place on file the minutes of the January 28, 2025, regular meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Haley G., supported by Engstrom, to authorize the payment of bills in the amount of $328,055.31. Roll call vote – Haley G., Webb, Markle, Engstrom, Watts, Irwin and Haley M. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Haley M., to receive and place on file all items on the Consent Agenda. Roll call vote – Ayes: All. Nays: None. Motion carried.
President’s Report
Ordinance No. 258 – Litter and Vehicle/Machinery Storage Ordinance
Motion by Irwin, supported by Haley G., to adopt Ordinance No. 258 – Litter and Vehicle/Machinery Storage Ordinance with an effective date of March 22, 2025. Roll call vote – Ayes: Irwin, Watts, Markle, Webb, Engstrom, Haley M., Haley G. Nays: None. Motion carried.
MAESA Report
Trustee Watts informed the Village Council that there was no quorum for the February 10, 2025, MAESA Board meeting and that the items up for discussion would be presented during the next regularly scheduled meeting in March.
Motion by Webb, supported by Markle, to receive and place on file the February 10, 2025, MAESA meeting packet. Ayes: All. Nays: None. Motion carried.
MSHDA CHILL Program
MSHDA CHILL Program team members Christine Nofsinger and Seth Carlson provided an update to the Village Council on the MSHDA CHILL program and informed the Council that the environmental reviews should be completed by Friday, February 14, 2025, and requested Council approval of the advertisement of a Request for Proposals. Markle moved, supported by Watts, to approve the request for proposals as presented and to move forward with the advertisement. Roll call vote – Ayes: Markle, Engstrom, Haley M., Webb, Watts, Haley G. and Irwin. Nays: None. Motion carried.
MSHDA MI Neighborhood Program
MSHDA MI Neighborhood team member Seth Carlson reported that the required documentation and FSRs have been submitted and the team is waiting on MSHDA approval for payment/reimbursement to the Village.
Village Manager/Clerk Sick Pay Balance
Motion by Irwin, supported by Engstrom, to approve the rollover balances over 45 days to the 457b plan, as outlined in the Village’s Personnel Policy Manual, for the Village Manager/Clerk’s balance that has exceeded 45 days. Roll call vote – Haley, M., Webb, Irwin, Engstrom, Markle, Haley G. and Watts. Nays: None. Motion carried.
MSP FMA-BRIC Grant
Village Council members discussed the MSP-FMA-BRIC, Building Resilient Infrastructure and Communities program that support communities by supporting infrastructure projects, among other objectives. After submitting a preliminary application for funds to help the Village replace its 44-year Water Treatment Plant generator to the Michigan State Police (MSP), the Village has been notified that the project may be eligible for a BRIC application. Irwin moved, supported by Watts, to approve the application to FEMA, with the Village of Marcellus being a sub-applicant to MSP, and to approve the required match funds if the Village is awarded a BRIC grant. Roll call vote – Ayes: Webb, Watts, Markle, Irwin, Haley G., Engstrom and Haley M. Nays: None. Motion carried.
Michigan Earned Sick Time Act (ESTA) and Personnel Policy
Motion by Markle, supported by Engstrom, to approve the update to Section 8.04, Sick Time; and the addition of Appendix F, Michigan Earned Sick Time (ESTA) Requirements, to the Village’s Personnel Policies Manual in order to comply with the State of Michigan Earned Sick Time Act (ESTA), providing that there are no changes to the law which is scheduled to go into effect on February 21, 1025. Roll call vote – Ayes: Engstrom, Haley M., Watts, Irwin, Markle, Haley G., and Webb. Nays: None. Motion carried.
Kim Henritzy’s Resignation from Utility Clerk Position
Manager/Clerk Terrill reported that Kim Henritzy has submitted a letter of resignation from her Utility Clerk position effective at the end of March, but no later than April 11, 2025. Irwin moved, supported by Engstrom, to accept with regret and thanks for her excellent service, Kim Henritzy’s resignation and to authorize advertising for her position. Roll call vote – Ayes: Markle, Haley G., Webb, Irwin, Watts, Engstrom and Haley M. Nays: None. Motion carried.
DPW
January 2025 DPW Report
Motion by Irwin, supported by Haley M., to receive and place on file the January 2025 DPW Report. Ayes: All. Nays: None. Motion carried.
Cross Connection Program Requirements (EGLE) and Purchase of Lead-Free Hose Bibs
Motion by Irwin, supported by Haley G., to approve the purchase of 1,000 lead-free hose bibb vacuum breakers (HBVB) from Adams Hardware, of Lawton, Michigan at a cost not to exceed $5,990.00. The hose bibbs, which prevent back-siphonage of non-potable water into the potable water system, will be distributed as part of the Village’s cross connection control program along with information on the importance of preventing cross connections. Roll call vote – Ayes: Irwin, Haley M., Markle, Haley G., Watts, Webb and Engstrom. Nays: None. Motion carried.
Adjournment
Motion by Haley M., supported by Markle, to adjourn at 7:38 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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