President Irwin called the scheduled regular meeting of the Marcellus Village Council to order at 7:00 p.m. on February 24, 2026, in the Marcellus Village Hall. Trustees present: Markle, Engstrom, Webb, Haley M., Haley G. and Watts.
Agenda
Motion by Irwin, supported by Haley, M., to approve the agenda with the following additions:
– Under President’s Report –
• Add Item C. DDA Board Member Application – Todd Snider
• Add Item D. DDA Board Member Application – David Blair
• Add Item E. Excel Roof Systems – Quote for Roof Repair
Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Webb, supported by Markle, to approve as presented and place on file the minutes of the February 10, 2026, regular meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Markle, supported by Haley, G., to authorize the payment of bills in the amount of $4,640.66. Roll call vote – Ayes: Watts, Haley, G., Haley, M., Irwin, Webb, Engstrom and Markle. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Markle, to receive and place on file all items on the Consent Agenda. Ayes: All. Nays: None. Motion carried.
President’s Report
MAESA Report
1. The MAESA Board received one application for the Fire Chief position, from Bobby Olsen who was appointed as Fire Chief at the February 9, 2026, MAESA Board meeting. Trustee Markle asked how the job opening was posted. President Irwin will find out and report back to the Village Council.
2. Marcellus Resident Greg Grames attended the meeting and stressed the need for more fire fighters and EMTs.
3. Both the Marijuana retail and grow facilities now require inspections by the Fire Department.
4. Trustee Watts will submit an official resignation from his appointment to the MAESA Board.
Motion by Irwin, supported by Haley M., to receive and place on file all items on the MAESA Report. Ayes: Markle, Engstrom, Webb, Irwin, Haley M. and Haley G. Nays: Joe Watts. Motion carried.
Quote from Harmon Glass Doctor
The window replacement at Patch & Remington was originally approved for $1,314.17, based on the Village’s tax-exempt status. However, because Patch & Remington is purchasing the unit directly, sales tax must be included. This brings the final total to $1,369.00. Markle moved, supported by Haley, M., to approve the updated quote of $1,369.00, for the replacement of the window at Patch & Remington and to seek reimbursement for this total from the contractor responsible for the Downtown Beautification Project. Roll Call Vote – Ayes: Irwin, Haley, M., Markle, Watts, Engstrom, Haley, G. and Webb. Nays: None. Motion carried.
Todd Snider DDA Board Appointment
President Irwin appointed Todd Snider to the DDA Board, for a term expiring 11-20-2029.
Motion by Markle, supported by Haley, M., to ratify and confirm the appointment of Todd Snider to the DDA Board. Roll Call Vote – Ayes: Webb, Watts, Haley, G., Markle, Engstrom, Irwin and Haley, M. Nays: None. Motion carried.
David Blair DDA Board Appointment
President Irwin appointed David Blair to the DDA Board, for a term expiring 11-20-2029.
Motion by Haley, M., supported by Markle, to ratify and confirm the appointment of David Blair to the DDA Board. Roll Call Vote – Ayes: Engstrom, Haley, G., Irwin, Webb, Watts, Haley, M., and Markle. Nays: None. Motion carried.
Excel Roof Systems Quote for Roof Repairs
Motion by Irwin, supported by Webb to approve the quote of $4,600.00, not to exceed $5,000.00, to fix a leak on the roof of the Village-owned building occupied by Marcellus Metalcasters. The DDA will is responsible for paying half of the total balance. Roll Call Vote – Ayes: Haley, M., Webb, Engstrom, Markle, Watts, Haley G. and Irwin. Nays: None. Motion carried.
Clerk’s Report
MSHDA MI Neighborhood 2.0 – Third Party Administrator Bids
A request for Third Party Administration for the MSHDA Mi-Neighborhood 2.0 Program was published in The Marcellus News on February 12, 2026, with proposals due February 20, 2026. The Village received two proposals, one from Hawthorn Rural Solutions, LLC, which proposed to administer the program for $76,560.00 and one from Market One, which proposed to administer the program for $84,960.00. Irwin moved, supported by Webb, to approve and hire Hawthorn Rural Solutions to administer the MSHDA Mi-Neighborhood 2.0 Program Grant. Roll call vote – Ayes: Irwin, Watts, Webb, Markle, Engstrom, Haley, G. and Haley, M. Nays: None. Motion carried.
MSHDA CHILL and MI Neighborhood Updates
Seth Carlson, MSHDA CHILL and MI Neighborhood Program Team Member, reports the CBDG CHILL Program Cohort 1 is complete and MI Neighborhood Cohort 2 will finish after the weather improves; letters to the contractors were sent out asking for official timelines and updates. The team has bi-weekly discussions with MSHDA Champion, Julie Chant. Cohort 3 is starting and the income eligibility has been determined for four homes. Once they hear from SHPO (State Historic Preservation Office) to determine historical relevance of each property, a final environmental review of Tier 2, inspections to see what the priority projects are and then the project costs, then they will be ready to move forward. There were no bid questions regarding the proposal from Hawthorn Rural Solutions.
DPW Report
Auto Zone Quote for Rear Brakes and Shocks (Chevy 1-ton Truck)
Motion by Irwin, supported by Haley, M., to approve the quote of $986.00 but not to exceed $1,000.00 for rear brakes and shocks for the DPW Chevy 1-ton truck. The parts will be picked up by the DPW so there will be no shipping charge. Roll Call Vote – Ayes: Webb, Haley, M., Engstrom, Markle, Watts, Irwin and Haley G. Nays: None. Motion carried.
Adjournment
Motion by Markle, supported by Haley, M., to adjourn at 7:37 p.m. Ayes: All. Nays: None. Motion passed.
Deborah Garcia
Village Deputy Clerk
Dennis Irwin
Village President
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