President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on July 25, 2023, in the Marcellus Village Hall Council Room. Trustees present: Markle, Engstrom, Welburn, Thomas, Haley and Webb.
Agenda
Motion by Irwin, supported by Markle, to approve the agenda with the following changes:
-Under P resident’s Report – Move Planning Commission Pay to Item C. under President’s Report.
Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Webb, supported by Engstrom, to approve and place on file the minutes of the July 11, 2023, Regular Meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Engstrom, supported by Welburn, to authorize the payment of bills in the amount of $526,815.92. Roll call vote – Ayes: Irwin, Haley, Webb, Welburn, Markle, Engstrom and Thomas. Nays: None. Motion carried.
Consent Agenda
Motion by Markle, supported by Engstrom, to receive and place on file all items on the Consent Agenda. Ayes: All. Nays: None. Motion carried.
President’s Report
Crossing Guard Needed for 2023/2024 School Year
President Irwin reminded the Village Council that the Village still needs a Crossing Guard for the 2023/2024 school year and reported that the DPW has been covering for these positions too often. He stated that he would like to meet with school representatives to find a solution to the ongoing Crossing Guard problem.
Planning Commission Pay
Motion by Welburn, supported by Irwin, to increase the pay for the Village’s Planning Commission Chair to $60.00 per meeting and to increase the pay for the Village’s Planning Commission Secretary to $55.00. Roll call vote – Ayes: Engstrom, Haley, Welburn, Irwin and Webb. Nays: None. Trustees Thomas and Markle abstained. Motion carried.
Clerk’s Report
High Water Infrastructure Grant Program
Clerk Terrill shared an email notification from EGLE congratulating the Village on its successful application for High Water Infrastructure Grant Funds in the amount of $427,952.00 for a project that will alleviate roadway flooding in downtown Marcellus, specifically Mitigation of Lake Marcellus near the intersection of North Burney and Read Streets.
Wightman & Associates, Inc., Proposal for Engineering the High-Water Storm Infrastructure Grant
Motion by Webb, supported by Markle, to approve the proposed agreement from Wightman Engineering, Inc., for design and construction engineering of the High-Water Storm Infrastructure Grant in the amount of $69,775.00, authorizing the Village President or Village Clerk to sign the agreement on behalf of the Village. Roll call vote – Ayes: Webb, Welburn, Irwin, Markle, Thomas, Haley and Engstrom. Nays: None. Motion carried.
Petty Cash – Treasurer
Motion by Webb, supported by Thomas, to approve the Petty Cash withdrawal of $200.00 from the Village’s General Fund for the Treasurer’s cash drawer so that she can provide change for tax payments that are made with cash. Roll call vote – Ayes: Welburn, Irwin, Thomas, Engstrom, Haley, Markle and Webb. Nays: None. Motion carried.
Guardian Benefits Health Insurance Renewal
Motion by Thomas, supported by Markle, to renew the Guardian Benefits Insurance Policy, which covers dental, vision, life and disability for eligible employees “as is” for the renewal period of September 1, 2023, to August 31, 2024. The renewal for this year comes with a 3% increase for the Vision portion of the package. Roll call vote – Ayes: Markle, Engstrom, Welburn, Haley, Webb, Thomas and Irwin. Nays: None. Motion carried.
Commercial Liability Insurance
Village Council members considered the renewal offered by the Village’s Participating (PAR) Plan Commercial Liability Insurance that came with a 31.1% increase, the Village sought and received quotes from other companies who provide this service. The proposal from the Michigan Municipal League (MML) Liability & Property Pool with Meadowbrook, Inc., offered the best rate, and includes the two buildings currently leased by Faith Plastics and Marcellus Metalcasters, Inc., which were previously removed from the Village’s insurance, except for liability, and requiring an expensive and separate commercial fire policy. The proposed insurance coverage will save the Village over 35 percent on insurance premiums.
Motion by Webb, supported by Irwin to approve the proposed coverage by the MML at a cost of $28,048.00. Roll call vote – Ayes: Webb, Haley, Markle, Engstrom, Irwin, Thomas and Welburn. Nays: None. Motion carried.
Personnel Committee
Janitor Position – Patricia (Mary) Palmer
Motion by Engstrom, supported by Markle, to hire Patricia (Mary) Palmer as a permanent part-time Janitor for at the rate of $16.00 per hour, pending background and drug test results date as-soon-as possible. Roll call vote – Ayes: Haley, Engstrom, Welburn, Webb, Markle, Thomas and Irwin. Nays: None. Motion carried.
DPW
Quote- Balkema Excavating, Inc. – Install Gate Valve and Box for Maple Street Hydrant Repair
Motion by Irwin, supported by Haley, to approve the quote from Balkema Excavating, Inc., in the amount of $5,922.00, for the installation of a new 6” gate valve & box, and assistance repairing a broken/leaking hydrant on Maple Street. Roll call vote – Ayes: Engstrom, Markle, Webb, Irwin, Welburn, Thomas and Haley. Nays: None. Motion carried.
Uline Flammable Storage Cabinet
Motion by Irwin, supported by Markle, to approve the purchase of a flammable storage cabinet for storage of gas cans at the DPW building at a cost not to exceed $1,500.00. Roll call vote – Ayes: Irwin, Markle, Welburn, Haley, Webb, Engstrom and Thomas. Nays: None. Motion carried.
Quote – Bruce Ivens Cement Pad for Fuel Tank
Motion by Irwin, supported by Webb, to approve the quote from Bruce Ivens for the installation of a 6’x7’x6” cement pad with rebar, installation of three
bollards (to be purchased by the Village), and the broom finish at the DPW maintenance garage for the placement of the diesel fuel tank that currently sits on the ground, at a cost of $1,125.00. Roll call vote – Ayes: Webb, Haley, Engstrom, Thomas, Irwin, Welburn and Markle. Nays: None. Motion carried.
Planning Commission
Planning Commission Chair James R. Thomas, Jr., shared two memos regarding proposed Zoning Ordinance updates with the Village Council and reminded them of the joint meeting of the Village Council and Planning Commission that is scheduled for September 12, 2023, at 7:00 p.m. in the Hudson Memorial Building.
Adjournment
Motion by Markle, supported by Engstrom, to adjourn at 7:55 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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