President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on June 23, 2026, in the Marcellus Village Hall. Trustees present: Markle, Haley M., Haley G. and Watts. Trustees absent: Engstrom and Webb.
Agenda
Motion by Haley M., supported by Markle, to approve the agenda with the following additions:
• Under President’s Report – Add Item B. Guardian Renewal
• Under Clerk’s Report – Add Item B. CHILL, MI Neighborhood and MI Neighborhood 2.0 Updates
• Insert Item 11. Parks Discussion
Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Markle, supported by Haley M, to approve as presented and place on file the minutes of the June 9, 2026, regular meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Haley G., supported by Watts, to authorize the payment of bills in the amount of $54,170.74. Roll Call Vote – Ayes: Irwin, Markle, Haley M., Watts and Haley G. Nays: None. Motion carried.
Consent Agenda
Motion by Haley M., supported by Markle, to receive and place on file all items on the Consent Agenda. Ayes: All. Nays: None. Motion carried.
President’s Report
Downtown Beautification Project Repairs Update
President Irwin provided an update on the Downtown Beautification Project repairs. He reported several concerns raised during recent site visits, including the height difference between the existing curb and new concrete, exposed rebar on a private stoop, previously covered brick and foundation surfaces, and the placement of expansion joints.
President Irwin reported that MDOT representatives stated they will not provide comment on the project until construction is fully completed, at which time MDOT will conduct a final inspection and either approve or require corrective action.
Irwin moved, supported by Markle, to receive and place on file the June 23, 2026, email communication and photos from Wightman & Associates responding to these questions. Roll Call Vote – Ayes: Markle, Watts, Haley G., Haley M., and Irwin. Nays: None. Motion carried.
Guardian Renewal
Motion by Irwin, supported by Haley M., to reschedule the Guardian Renewal to the July 14, 2026, Council Meeting. Ayes: All. Nays: None. Motion carried.
Clerk’s Report
Clark Technical Services – Server and Installation
Village Manager/Clerk Terrill reported on updated pricing for the server replacement project. She noted that the previously approved Dell server order for $10,451.25 had been cancelled after identifying more cost effective options. Terrill explained that the Village’s IT provider, VC3, had quoted approximately $10,000 for the server and $9,000 for installation labor, and later provided a revised quote of $17,000 for the same server plus $9,000 in labor.
Terrill obtained additional proposals, including one totaling $23,000, and one from Clark Technical Services of Hastings, Michigan. Clark’s proposal included $12,180.84 for the server and installation labor, plus $1,893.63 for required battery backup, rack components, and accessories, for a total of $14,074.47—approximately $5,168.89 less than the current IT provider’s proposal.
Motion by Irwin, supported by Haley M., to approve the Clark Technical Services quote in the amount of $14,074.47. Roll Call Vote – Ayes: Irwin and Haley M. Nays: Watts, Haley G., and Markle. Motion failed.
Trustee Markle asked several questions of Tony Clark and, after receiving satisfactory responses, requested that Clark submit an updated proposal including electrical (structured cabling and rack level power distribution) components for consideration at the July 14, 2026, Village Council meeting.
CHILL, MI Neighborhood and MI Neighborhood 2.0 (MIN 2.0) Updates
MSHDA CHILL, MI Neighborhood and MI Neighborhood 2.0 (MIN 2.0) team member Seth Carlson provided an update on the Village’s three housing rehabilitation programs. He reported that MSHDA’s monitoring visit for the MI Neighborhood and CHILL programs was positive, with Marcellus noted as the first community to reach the closeout phase. Outreach efforts continue, including a press release and program advertisement now circulating to Village and Township residents. The new CDBG MIN 2.0 Program is progressing into Tier II inspections, and the team has received authorization to continue using the 2025 income limits for the current cycle and will update program guidelines accordingly.
DPW
2026 Sanitary Sewer Lagoons Sludge Report
Motion by Irwin, supported by Markle, to receive and place on file the 2026 Sanitary Sewer Lagoons Sludge Report from the Michigan Rural Water Association. The report shows that the Village has a substantial amount of sludge storage remaining in the lagoons and has several years of service left. Ayes: All. Nays: None. Motion carried.
DDA
Motion by Irwin, supported by Haley M., to receive and place on file the June 11, 2026, DDA Meeting Packet which included the April 9, 2026, approved meeting minutes, as well as the June 11, 2026, meeting agenda. Ayes: All. Nays: None. Motion carried.
Parks Discussion
Trustees Markle and Watts had the following questions and comments about the parks:
• Weeds amongst the native plants that were planted along the fence line in the spring at Ray Gyllstrom Park.
• Steel benches in the Village need rust proofing and upkeep.
• What is the process and how often does the DPW mow grass and weed in the parks?
Adjournment
Motion by Markle, supported by Haley M., to adjourn at 8:35 p.m. Ayes: All. Nays: None. Motion passed.
Deborah Garcia
Village Deputy Clerk
Dennis Irwin
Village President
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