President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on November 12, 2024, in the Marcellus Village Hall. Trustees present: Markle, Welburn, Haley, Thomas, Webb, and Engstrom.
Agenda
Motion by Welburn, supported by Engstrom, to approve the agenda as amended below. Ayes: All. Nays: None. Motion carried.
• Under President’s Report – Add Item E. Chage Order 2, High Water Project
Ayes: All. Nays: None. Motion carried.
2024 and 2025 Budget Workshop Discussion
Village Council members discussed the 2024 and 2025 budgets for all Village funds. The discussion included review of the 2025 through 2030 Village-wide Capital Improvements Plan and the need to leverage funds for the projects and improvements included in the Plan.
The Village Council will hold its Budget Hearing on November 19, 2024, at 7:00 p.m.
Minutes
Motion by Webb, supported by Markle, to approve as presented and place on file the minutes of the October 22 2024, regular meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Haley, supported by Engstrom, to authorize the payment of bills in the amount of $75,141.75. Roll call vote- Irwin, Webb, Markle, Thomas, Welburn, Haley and Engstrom. Nays: None. Motion carried.
Bluegill Frolic
Amy Segerdahl – 2025 Bluegill Frolic
Village resident Amy Segerdahl addressed the Village Council and requested approval to hold the 2025 Bluegill Frolic event on the third weekend of August (on August 15 and 16, 2024), at the Village-owned property known as “the old football field” and approval for a parade on Main Street that will travel from the High School to the old football field on Saturday, August 16,2025. Motion by Irwin, supported by Markle, to authorize the Blue Gill Frolic activities and parade as requested, with the same Special Event requirements as in previous years. Roll call vote – Ayes: Thomas, Webb, Haley, Engstrom, Markle, Irwin and Welburn. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Thomas, to receive and place on file all items on the Consent Agenda. Roll call vote – Ayes: All. Nays: None. Motion carried.
President’s Report
DWSRF – Change Order No. 3 and Remington “Request for Extras”
Frank Renaldi, of Wightman & Associates, Inc., informed the Village Council that he should have the Village-requested additional information regarding DWSRF Change Order No. 3 and “Remington’s Request for Extras” for the November 26, 2024, Village Council meeting. President Irwin requested that the subject be added to the November 26, 2024, agenda.
Balkema Excavating, Inc., Quote for Installation of Rails and Change Order No. 4 for the Downtown Beautification (RAP) Project.
Frank Renaldi, of Wightman & Associates, Inc., explained to the Village Council that Public Right-of-Way Accessibility Guidelines (PROWAG) were updated in late 2023, after the Village’s Downtown Beautification project was designed. The rule requires that there be rails installed where there is more than one step. He shared a quote from Balkema Excavating, Inc., which proposes to install rails for the Downtown Beautification project, to include the requested quote for the installation of rails on the sidewalk curb that delineates the access aisles due to potential visibilityand trip hazards. Motion by Irwin, supported by Engstrom, to approve the quote in the amount of $37,942.17 for the materials and installation of rails. Roll call vote – Ayes: Engstrom, Webb, Haley, Welburn, Irwin and Thomas. Nays: Markle. Motion carried.
Motion by Irwin, supported by Welburn, to approve Change Order No. 4, which adds the cost of the rails to the Downtown Beautification (RAP) project. Roll call vote – Ayes: Welburn, Haley, Webb, Engstrom, Thomas and Irwin. Nays: Markle. Motion carried.
Balkema Excavating, Inc., Quote for Drain and Change Order No. 2 for Highwater Grant Project
Motion by Irwin, supported by Engstrom to approve the quote from Balkema Excavating, Inc., and High Water Grant Project, Change Order No. 2 for replacement of the collapsed storm line on the east side of Burney South Street at the library (14 feet of 8-inch storm pipe) and add an inlet and 66 feet of 8-inch storm drain on the north side (on east Read Street) of Faith Plastics to facilitate drainage at a cost of $5,040.00. Roll call vote – Ayes: Markle, Welburn, Webb, Irwin, Haley, Thomas and Engstrom. Nays: None. Motion carried.
John Ayers – Resignation from DDA
Motion by Irwin, supported by Welburn, to accept with thanks for his service, John Ayers’s resignation from the DDA. Ayes: All. Nays: None. Motion carried.
BCBSM 2025 Health Insurance Renewal
Motion by Irwin, supported by Engstrom, to approve the BCBSM employee health insurance renewal for 2025 as-is. Roll call vote: Ayes: Welburn, Haley, Webb, Engstrom, Markle, Thomas and Irwin. Nays: None. Motion carried.
Clerk’s Report
MSHDA CHILL Program
Request to Approve List of Four Additional CHILL Program Applications
MSHDA CHILL Program local Administrator Team Member Seth Carlson provided the Village Council with a list of four additional applications for consideration. These applications have been verified by the Michigan State Housing Development Authority (MSHDA)’s Community Development Block Grant (CDBG) Housing Improving Local Livability (CHILL) program requirements, including:
• Application for CHILL Program
• Income Packet Submission and Required Documents
• Property Tax Verification
• Homeowner’s Insurance Verification
• Recorded Warranty Deed or Title Insurance
• Homeowner Receipt of 3 Documents:
-The Lead-Safe Certified Guide to Renovate Right, EPA-740-K-10-001
-Fair Housing: Equal Opportunity for All, HUD-1686-FHEO
-Complaint Procedure for Homeowner or Homebuyer
Grantee information is confidential, and grantee names are not exposed, except for those with a potential conflict of interest, including employees, agents, consultants, officers or elected officials or appointees of the Village; of which there is one.
Markle moved, supported by Engstrom, to approve the applications listed. Roll call vote – Ayes: Markle, Welburn, Irwin, Engstrom, Thomas and Haley. Nays: None. Trustee Webb abstained. Motion carried.
Request for Exception to Conflict-of-Interest Requirement
MSHDA CHILL Program local Administration Team Member Seth Carlson shared that Village Trustee Burke Webb is one of the applicants on the most recent list of approved CHILL program applications and explained that a trustee can receive these funds with proper disclosure and asked for public comment and/or questions. There were no public comments or questions regarding the request for exemption.
Motion by Thomas, supported by Irwin, to approve the Request for Exception to Conflict-of-Interest Requirement for Trustee Burke Webb’s application to the CHILL program. Roll call vote – Ayes: Markle, Thomas, Irwin, Engstrom, Welburn and Haley. Nays: None. Trustee Webb abstained. Motion carried.
Updated List of Contractors for CHILL Program
Motion by Markle, supported by Engstrom, to approve the addition of Blodget Construction to the approved Contractors List for the CHILL Program. Roll call vote – Ayes: Webb, Haley, Welburn, Irwin, Engstrom, Markle and Thomas. Nays: None. Motion carried.
Seth Carlson reminded Council members and members of the public that applicants must obtain at least two bids for the requested improvements.
MSHDA MI Neighborhood Program
Updated List of Contractors for MI Neighborhood Program
Motion by Markle, supported by Engstrom, to approve the Approved Contractors List for the MI Neighborhood Program. Roll call vote – Ayes: Welburn, Irwin, Engstrom, Haley, Thomas, Webb and Markle. Nays: None. Motion carried.
Quotes for Banners
Manager/Clerk Terrill reported that the price for banners from Display Sales is $14.00 over the quoted price of $3,287, which was approved during the September 24, 2024, Village Council meeting due to size differences and requested approval for the additional $14.00 charge. Webb moved, supported by Markle, to approve the payment of an additional $14.00 for the banners. Roll call vote – Ayes: Engstrom, Webb, Irwin, Markle, Thomas, Welburn and Haley. Nays: None. Motion carried.
MDARD 2025 Rural Development Grant Application for Grinder at East Lift Station
Motion by Irwin, supported by Welburn, to approve pursuing a grant from MDARD for the installation of a Grinder at the East Lift Station. Roll call vote – Ayes: All. Nays: None. Motion carried.
MSP-EMHSD BRIC Application for Water Treatment Plant Generator Replacement
Motion by Webb, supported by Welburn, to approve pursuing a grant from the Michigan State Police, Emergency Management & Homeland Security Division Office to assist the Village with replacing the 40-year-old generator at the Village’s Water Treatment Plant. Ayes: All. Nays: None. Motion carried.
Resolution 2024-06 Reestablishing Garbage Rates, Resolution 2024-07 Reestablishing Water Rates and Resolution 2024-08 Reestablishing Sewer Rates
Motion by Webb, supported by Engstrom, to adopt Resolutions Resolution 2024-06 Reestablishing Garbage Rates, Resolution 2024-07 Reestablishing Water Rates as revised and Resolution 2024-08 Reestablishing Sewer Rates with an effective date of January 1, 2025; and to publish the same in The Marcellus News on November 21, 2024. Roll call vote – Ayes: Welburn, Engstrom, Webb, Markle, Thomas, Irwin and Haley. Nays: None. Motion carried.
Resolution 2024-09 – Master Fee Schedule
Motion by Webb, supported by Engstrom, to adopt Resolution 2024-09, A Resolution Adopting the Village of Marcellus Master Fee Schedule, with an effective date of January 1, 2025. – Ayes: Irwin, Webb, Thomas, Engstrom, Haley, Markle and Welburn. Nays: None. Motion carried.
FP Mailing Solutions – Updated Agreement for Postage Meter
Motion by Welburn, supported by Thomas, to approve a new contract with FP Mailing Solutions for postage meter rental at a cost of $34.95 per month. The USPS has released new Intelligent Mail Indica (IMI) Technology that improves security, and all postage meters must be upgraded or replaced for compliance by the December 31, 2024, decertification date, at which time the current meter will no longer comply with postal regulations. Roll call vote – Ayes: Thomas, Markle, Welburn, Irwin, Webb, Engstrom and Haley. Nays: None. Motion carried.
DPW
October 2024 DPW Report
Morion by Irwin, supported by Thomas, to receive and place on file the DPW report for October 2024. Roll call vote – Ayes: All. Nays: None. Motion carried.
Personnel Committee
Village Treasurer Tina Thornburgh’s 4-Year Evaluation
President Irwin reported Village Treasurer Tina Thornburgh’s four-year employment anniversary is November 17, 2024, and she has received an excellent evaluation. Engstrom moved, supported by Welburn, to approve a pay raise of 75 cents per hour, effective August 17, 2024. Roll call vote – Ayes: Haley, Irwin, Markle, Thomas, Engstrom, Welburn and Webb. Nays: None. Motion carried.
Public Comment
Anthony (Tony) Raucho/Patch & Remington
Anthony Raucho presented/filed a written report of Patch & Remington activities and petitions signed by supporters and users who supported the inclusion of railings and the addition of new ADA accessible entrances to businesses on East Main Street and made extensive remarks while interacting with the Village Council.
Ronald Welburn: His Service to the Village in Extraordinary Times
President Irwin reported that this would be Ronald Welburn’s last regular Council Meeting as Village President Pro Tempore, serving as Village President for eight of the last ten years and President Pro Tempore for the last two. He thanked Mr. Welburn for his years of leadership and extensive service to the Village of Marcellus.
Trustee Webb commended outgoing President Pro Tempore Welburn for his leadership and part in the capital investment, improvements, development and redevelopment of the Village; and his range of vision to see what is possible and practical, stating that it has been a remarkable decade of accomplishment in the Village.
Adjournment
Motion by Markle, supported by Thomas, to adjourn at 8:40 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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