President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on November 26, 2024, in the Marcellus Village Hall. Trustees present: Markle, Haley, Thomas, Webb, and Engstrom. Trustee Watts was absent.
Agenda
Motion by Irwin, supported by Markle, to approve the agenda with the following additions:
• Under President’s Report – Add Item F. Accessibility on Main Street
Marcellus• Add Item G. Council and Board/Commission Appointments
Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Webb, supported by Engstrom, to approve as presented and place on file the minutes of the November 12, 2024, regular meeting, November 14, 2024, special meeting and the November 19, 2024, special meeting. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Haley, supported by Engstrom, to authorize the payment of bills in the amount of $358,157.66. Roll call vote- Thomas, Irwin, Markle, Haley, Webb and Engstrom. Nays: None. Motion carried.
Bluegill Frolic
Amy Segerdahl – 2025 Bluegill Frolic
Village resident Amy Segerdahl addressed the Village Council and requested approval for the 2025 Blue Gill Frolic beer tent, to be held on the third weekend of August (on August 15 and 16, 2025), at the Village-owned property known as “the old football field.”. Markle moved, supported by Irwin, to authorize the Blue Gill Frolic beer tent to be located at the old football field on South Burney Street; with the same event and amusements insurance, temporary liquor license and associated insurance, site diagrams for the beer tent, MDOT’s banner and other requirements as has been the case for Special Events in the Village of Marcellus. Roll call vote – Ayes: Engstrom, Webb, Thomas, Irwin, Markle and Haley. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Markle, to receive and place on file all items on the Consent Agenda. Roll call vote – Ayes: All. Nays: None. Motion carried.
President’s Report
DWSRF – Change Order No. 3
President Irwin requested that the subject, DWSRF Change Order No. 3 be added to the December 3, 2024, agenda.
Change Order No. 5 for the Downtown Beautification (RAP) Project.
Motion by Irwin, supported by Engstrom, to approve Change Order No. 5, which decreases the Downtown Beautification (RAP) project construction costs by $6,101.12, for traffic line painting. Roll call vote – Ayes: Engstrom, Thomas, Webb, Hale and Irwin. Nays: Markle. Motion carried.
Change Order No. 6 for the Downtown Beautification (RAP) Project.
Motion by Irwin, supported by Haley, to approve Change Order No. 6, which increases the Downtown Beautification (RAP) project construction costs by $11,348.50 for Remington’s request for extras that was due to additional concrete, risers, concrete base, ramp and wall curb. Roll call vote – Ayes: Webb, Engstrom, Haley, Irwin and Thomas. Nays: None. Trustee Markle abstained. Motion carried.
Christmas Bonuses
Motion by Irwin, supported by Engstrom, to pay employee Christmas Bonuses in the amount of $100.00 for each full-time employee and $50.00 for each part-time employee position as has been done in previous years and as provided for in the Personnel Policies Manual. Roll call vote – Ayes: Irwin, Engstrom, Webb, Thomas and Haley. Nays: None. Trustee Markle abstained. Motion carried.
Balkema Excavating, Inc., Quote for Driveway at 225 East Read Street
Motion by Irwin, supported by Engstrom to approve the quote from Balkema Excavating, Inc., for the additional curb sawcut, sidewalk removal and concrete for the driveway at 225 East Read Street during the High-Water Grant Project at a cost of $3,430.00. Roll call vote – Ayes: Webb, Irwin, Haley, Markle, Engstrom and Thomas. Nays: None. Motion carried.
Accessibility on Main Street
Village Council members discussed business owner Anthony (Tonay) Raucho’s concerns regarding accessibility on East Main Street, costs Village-wide to taxpayers and what options may be available to assist the three businesses that are asking for a remedy to the situation created during the Village’s Downtown Beautification (RAP) project because the portable wheelchair ramps previously used by two of the businesses are no longer functional.
The following proposed solution was received from Patch & Remington on August 11, 2024:
• Extend second step to 20 inches in depth to accommodate standard walker depth
• Add handrail (into concrete; not to be attached to the building)
• Purchase (at contractor expense) 6-foot wheelchair ramp
After discussion, President Irwin requested the subject be placed on the December 3, 2024, Village Council meeting agenda, so that the Council can gather more information. Council and Boards/Commissions Appointments
Committee Appointments
MAESA Board
President Irwin appointed Trustee Watts as the Marcellus Village Council Representative/Member of the MAESA Board. Motion by Markle, supported by Engstrom, to ratify and confirm the appointment of Trustee Watts to the MAESA Board for a term expiring on November 20, 2028. Roll call vote – Ayes: Webb, Thomas, Irwin, Engstrom, Haley and Markle. Nays: None. Motion carried.
Parks and Recreation Committee
President Irwin reminded the Village Council that Trustees Haley and Thomas were appointed to fill positions on the Parks & Recreation Committee with terms expiring with their Village Council term dates in November, 2026.
Planning Commission
President Irwin appointed Trustee Markle as the Village’s Representative/Member of the Planning Commission. Thomas moved, supported by Haley, to ratify and confirm Trustee Markle’s appointment to the Planning Commission with a term expiring November 20, 2028. Roll call vote – Ayes: Haley, Engstrom, Thomas, Irwin and Webb. Nays: None. Trustee Markle abstained. Motion carried.
Election of President Pro Tempore
Trustee Irwin nominated Trustee Engstrom to serve as President Pro Tempore. Webb moved, supported by Markle, to ratify and confirm that appointment, with a term expiring November 20, 2028. Roll call vote – Ayes: Markle, Haley, Webb, Irwin and Thomas. Nays: None. Trustee Engstrom abstained. Motion carried.
Personnel and Utility Committees
Trustees Markle and Engstrom will continue positions on the Personnel Committee; and Trustees Engstrom and Thomas will continue positions on the Utility Committee, with terms ending with their respective Council term dates.
Clerk’s Report
MSHDA CHILL Program
Request to Approve List of Four Additional CHILL Program Applications
MSHDA CHILL Program Local Administrator Team Member Christine Nofsinger requested Council approval to seek Tier 1 Environmental Review bids, if necessary, if the Village does not soon receive results from the company working on the Review for the Blight Elimination Grant project at the former Tailgater building. Irwin moved, supported by Thomas, to approve the solicitation of bids for a Tier 1 review for the MSHDA CHILL program, if necessary. Roll call vote – Ayes: Webb, Markle, Haley, Thomas, Engstrom and Irwin. Nays: None. Motion carried.
MSHDA MI Neighborhood Program
MSHDA MI Neighborhood Program Local Administrator Team Member Christine Nofsinger also provided the Village Council with a list of five applications for consideration. These applications have been reviewed and all the following program requests have been completed:
• Program Outline, Including Partnership Map
• Guidelines and Expectations for Mi646 Team
• Fair Housing; Lead-Safe; Protect Your Family Guides
• Desired Projects or Activities and Before Photos
• Energy Bills
• Pre-Evaluation Lead Disclosure
• Homeowner Certification Form
• Authorization to Release Information
• Demographic Information
• Household Size
• Income Checklist; Federal Tax Returns (2 years)
• Income Payment Certification
• Current Homeownership Insurance Statement
Grantee information is confidential, and grantee names are not exposed, except for those with a potential conflict of interest, including employees, agents, consultants, officers or elected officials or appointees of the Village; of which there are none.
Markle moved, supported by Engstrom, to approve the applications listed. Roll call vote – Ayes: Thomas, Markle, Irwin, Haley, Engstrom, and Webb. Nays: None. Motion carried.
2025 Budget Hearing
Motion by Markle, supported by Irwin, to approve scheduling and advertisement of the 2025 Budget Hearing for December 17, 2025 at 7:00 p.m. Roll call vote- Ayes: Webb, Irwin, Haley, Thomas, Irwin and Markle. Nays: None. Motion carried.
2025 Meeting Dates
Motion by Irwin, supported by Haley, to approve and confirm the 2025 Village Council meeting dates schedule, with noted changes to the November and December 2025 meeting dates: The first meeting in November will be held on Wednesday, November 12, 2025, due to the Veteran’s Day holiday and the second meeting in December will be held on December 16, 2025. A notice of meeting dates will be published in The Marcellus News and posted on the Village’s website and at the Village Hall. Ayes: All. Nays: None. Motion carried.
Resolution 2024-10 – Notice of Intent to Hold Public Hearing re: DDA Ordinance No. 255
Motion by Webb, supported by Markle, to adopt Resolution No. 2024-10, a Resolution of the Village of Marcellus Calling for a Public Hearing to Consider Approval of the Amended Downtown Development District by consideration of Marcellus Downtown Development Authority (DDA) Ordinance No. 255, which would replace Ordinance No. 213; and to publish the Notice of Public Hearing in The Marcellus News on December 5 and December 12, 2024. Roll call vote – Ayes: Thomas, Irwin, Markle, Haley, Irwin, Engstrom and Webb. Nays: None. Motion carried.
High-Water Infrastructure Grant Agreement to Extend Date
Motion by Markle, supported by Irwin, to approve the Amendment to Extend the Water Resources Division, State High Water Infrastructure Grant end date from December 31, 2024, to June 30, 2025, and to return the executed amendment to the WRD. Roll call vote – Ayes: Irwin, Engstrom, Haley, Webb, Thomas and Markle. Nays: None. Motion carried.
DPW
Dave’s Concrete – Quote for Concrete Blocks
Motion by Irwin, supported by Thomas, to approve the quote from Dave’s Concrete Products, Inc., of Lawton, Michigan, for the purchase and delivery of 27 2x2x6 concrete blocks in the amount of $2,055.00. Roll call vote: Ayes: Engstrom, Webb, Irwin, Thomas, Markle and Haley. Nays: None. Motion carried.
Adjournment
Motion by Markle, supported by Engstrom, to adjourn at 7:56 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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