President Irwin called the regular meeting of the Marcellus Village Council to order at 7:00 p.m. on October 22, 2024, in the Marcellus Village Hall. Trustees present: Markle, Welburn, Haley, Webb, and Thomas. Trustee Engstrom was absent.
Agenda
Motion by Thomas, supported by Welburn, to approve the agenda as amended below. Ayes: All. Nays: None. Motion carried.
• Under Clerk’s Report – Remove Item No. 2.Â
• Under Planning Commission – Add Item C. MSU Citizen Planner
Minutes
Motion by Webb, supported by Markle, to approve as presented and place on file the minutes of the October 8, 2024, regular meeting. Ayes: All. Nays: None. Motion carried.Â
Bills
Motion by Haley, supported by Welburn, to authorize the payment of bills in the amount of $22,547.09. Roll call vote-Â Thomas, Markle, Irwin, Welburn, Webb, and Haley. Nays: None. Motion carried.
McKenna Proposal for Master Plan, Parks & Recreation Plan, Marketing and Economic Development Plan
Kyle Mucha addressed the Village Council and answered questions. He will be working with the Village on updating the Master Plan to include housing components, Parks and Recreation Plan, a marketing plan and an economic development plan, all of which are requirements for RRC status. The total cost for this work is $42,250. The Village was awarded the MEDC Technical Assistance Grant of $31,687.50 to partially offset this amount.Â
Motion by Irwin, supported by Thomas, to authorize the payment of $42,250 for assistance on the grant at a price of $42,250. Roll call vote- Haley, Webb, Markle, Irwin, Thomas and Welburn. Ayes: All. Nays: None. Motion carried.
Approval of MEDC Technical Assistance GrantÂ
Motion by Markle, supported by Welburn, to approve the MEDC Technical Assistance Grant agreement as presented in the amount of $31,687.50. Roll call Vote- Irwin, Webb, Welburn, Haley, Thomas, and Markle. Ayes: All. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Irwin, to receive and place on file all items on the Consent Agenda. Roll call vote – Ayes: All. Nays: None. Motion carried.
President’s Report
DWSRF – Change Order No. 3Â
Frank Renaldi, of Wightman & Associates, Inc., informed the Village Council that he has not received any additional information regarding DWSRF Change Order No. 3, which received via email from Frank Renaldi in August 2024. It will be added to the November 12, 2024, agenda.Â
Motion by Irwin, supported by Haley, to approve the Change Order No. 3 as presented. Roll call vote- Ayes: Markle, Welburn, Webb, Irwin, Haley and Thomas. Nays: None. Motion carried.
Frank Renaldi also discussed Maple Street. Further discussion to be had at the next construction meeting.
Motion by Irwin, supported by Welburn, to approve the $10,630 bid price for asphalt and pipe replacement on Maple Street to help complete Read Street project. Roll call vote- Ayes: Welburn, Webb, Thomas, Irwin, Markle, and Haley. Nays: None. Motion carried.
Clerk’s Report
MSHDA CHILL Program
Quotes for Third Party Environmental Review –Â Sarah Ayers spoke to Council regarding quotes for 3rd Party Environmental Review, she will use the Tailgater Tier 1 to save $5,000 for the entire Village and submitted a second proposal for Tier 2, which would allow them to bring Fishbeck to consult, if necessary.
Motion by Webb, supported by Irwin, to retain Sarah Ayers and her team for Tier 2 environmental reviews, and if needed, consult with Fishbeck. Roll call vote – Ayes: Welburn, Thomas, Markle, Haley, Webb, and Irwin. Nays: None. Motion carried.
MSHDA MI Neighborhood ProgramÂ
Motion by Welburn, supported by Markle, pending Council approval to move forward with the MI Neighborhood Program and list of contractors submitted by Sarah Ayers and her team. Roll call vote – Ayes: Markle, Welburn, Haley, Irwin, Welburn and Thomas. Nays: None. Motion carried.
Third Party Administrator Invoice One
Motion by Markle, supported by Welburn, to approve and pay invoice from Sarah Ayers for completion of applications and information launch in the amount of $15,000. Roll call vote- Ayes:Â Welburn, Irwin, Thomas, Webb, Haley and Markle. Nays: None. Motion carried.
Training Plan
Motion by Welburn, supported by Thomas, to approve the training strategy for the Council, Planning Commission and DDA. Roll call vote- Ayes:Â Thomas, Markle, Webb, Haley, Welburn and Irwin. Nays: None. Motion carried.
Schedule Budget Workshops
Motion by Thomas, supported by Welburn, to schedule Budget Workshops as follows: Tuesday, November 12, 2024 during the regular Village Council meeting and Thursday, November 14, 2024 at a Special Council meeting at 7:00 p.m.; followed by the Budget Hearing scheduled for November 19, 2024 at 7:00 p.m. Roll call vote- Ayes: Irwin, Welburn, Haley, Markle, Thomas and Webb. Nays: None. Motion carried.
Planning Commission
105 West Main Street- Motion was made by Irwin, supported by Welburn, to deny a request for Special Use Land Use due to incomplete application, lack of response to Village of Marcellus Planning Commission’s request for additional information and applicant no longer has a provisional license with Michigan’s Cannabis Regulatory Agency. State. Roll call vote- Ayes: Webb, Haley, Markle, Welburn, Thomas, and Irwin. Nays: None. Motion carried.
188 West Main Street- Markle stated that on October 9, 2024 Planning Commission meeting the Planning Commission voted to continue the discovery process and try to obtain more information. Since then, the applicant has requested to withdraw her application for her Special Use Permit. Motion made by Irwin, supported by Welburn, to grant the applicant’s request to withdraw her special use request for a museum in the residential district on 188 West Main Street. Roll call vote – Ayes: Webb, Haley, Irwin, Thomas, Welburn. Abstain: Markle. Motion carried.
MSU Citizen Planners
Motion by Irwin, supported by Thomas, to approve the MSU Citizen Planner training in the amount of $250 per member for Jim Thomas, Jr., and Brian Wilmore. Roll call vote- Ayes:Â Markle, Webb, Irwin, Haley, Welburn and Thomas. Nays:Â None. Motion carried.
DPW
September 2024 DPW ReportÂ
Motion by Irwin, supported by Markle, to receive and place on file the DPW report for September 2024. Roll call vote – Ayes: All. Nays: None. Motion carried.
USA Blue Book – Utility Locator
Motion by Irwin, supported by Welburn, to approve the purchase of a utility locator for the DPW at a cost not to exceed $800.00. Roll call vote- Thomas, Webb, Irwin, Markle, Haley, and Welburn. Nays:Â None. Motion carried.Â
Personnel Committee
Update to Personnel Policy Handbook Section 5.05 On-call/Standby Pay
Motion made by Irwin, supported by Thomas, to update section 5.05 in the Village’s Personnel Policy Manual to pay DPW employees one (1)-hour’s pay for each night they are on call in a 1-week period, effective October 21, 2024, adding provisions for Sunday and Holiday Call-ins and expected response time. Roll call vote- Haley, Markle, Welburn, Webb, Thomas, and Irwin. Nays: None. Motion carried.
DPW Superintendent Michael Clark – PhoneÂ
Motion by Markle, supported by Haley, to compensate Michael Clark, DPW Superintendent, $50 per month for his phone, beginning September 24, 2024. Roll call vote- Welburn, Thomas, Markle, Webb, Irwin, and Haley. Nays:Â None. Motion carried.
DPW Employee Interviews/HireÂ
Motion by Markle, supported by Irwin, to hire Eric Butler, pending background check and drug screening, to begin work on October 28, 2024 at a rate of $22.00 per hour and $25 per month for his phone . Roll call vote- Irwin, Thomas, Webb, Markle, Haley, and Welburn. Nays: None. Motion carried.Â
Adjournment
Motion by Markle, supported by Thomas, to adjourn at 7:58 p.m. Ayes:Â All. Nays:Â None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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