President Irwin called the regular meeting of the Marcellus Village Council, Planning Commission and DDA to order at 7:00 p.m. on October 8, 2024, in the Marcellus Village Hall. Trustees present: Markle, Engstrom, Welburn, Thomas, Haley and Webb.
Agenda
Motion by Webb, supported by Engstrom, to approve the agenda as presented. Ayes: All. Nays: None. Motion carried.
Minutes
Motion by Webb, supported by Engstrom, to approve and place on file the minutes of the September 24, 2024, Regular Meeting as corrected. Ayes: All. Nays: None. Motion carried.
Bills
Motion by Haley, supported by Welburn, to authorize the payment of bills in the amount of $297,396.17. Roll call vote – Irwin, Haley, Webb, Markle, Engstrom, Thomas and Welburn. Nays: None. Motion carried.
Consent Agenda
Motion by Webb, supported by Markle, to receive and place on file all items on the Consent Agenda. Ayes: All. Nays: None. Motion carried.
President’s Report
DWSRF – Change Order No. 3 and DWSRF Remington Request for Extras
President Irwin rescheduled the discussion regarding DWSRF Change Order No. 3 and Remington’s Request for Extras to the October 22, 2024 Village Council meeting due to a continued lack of supporting information.
Clerk’s Report
MML Newly Elected Officials Training
Manager/Clerk Terrill requested the Village Council schedule a Special Meeting on November 21, 2023, from 5:30 p.m. to 9:00 p.m. for the purpose of attending the Michigan Municipal League’s Newly Elected Officials Training via Zoom. The cost to attend is $95.00 each for a total of $475.00. Irwin moved, supported by Thomas, to schedule the Special Meetings and pay for the Council training on this date and time. Trustees Thomas and Engstrom will not be able to attend, due to prior commitments. Roll call vote – Ayes: All. Nays: None. Motion carried.
MSHDA CHILL Program
MSHDA CHILL Program local Administrator Team Member Christine Nofsinger provided the Village Council with a list of ten applications for consideration. These applications have been verified by the Michigan State Housing Development Authority (MSHDA) Community Development Block Grant (CDBG) Housing Improving Local Livability (CHILL) program requirements, including:
• Application for CHILL Program
• Income Packet Submission and Required Documents
• Property Tax Verification
• Homeowner’s Insurance Verification
• Recorded Warranty Deed or Title Insurance
• Homeowner Receipt of 3 Documents:
– The Lead-Safe Certified Guide to Renovate Right, EPA-740-K-10-001
– Fair Housing: Equal Opportunity for All, HUD-1686-FHEO
– Complaint Procedure for Homeowner or Homebuyer
Ms. Nofsinger explained that grantee information is confidential, and grantee names are not exposed, except for those with a potential conflict of interest, including employees, agents, consultants, officers or elected officials or appointees of the Village; of which there are two.
Engstrom moved, supported by Haley, to approve the applications listed. Roll call vote – Ayes: Haley, Engstrom, Markle, Welburn, Irwin, Webb and Thomas. Nays: None. Motion carried.
Request for Exception to Conflict-of-Interest Requirement
President Dennis Irwin
MSHDA CHILL Program local Administration Team Member Christine Nofsinger shared that Village President Dennis Irwin is one of the applicants on the list of approved CHILL program applications with the preceding motion to approve the listed applications, she explained that a trustee can receive these funds with proper disclosure and asked for public comment and/or questions.
Larry “Joe” Watts, owner of the Electric Moon at 101 East Main Street in Marcellus, made the following comments, asked the following questions, and received the listed responses:
1. Joe: “Is 10 applications the cutoff?”
Christine: “No. Available funds will determine the cutoff.”
2. Joe: “As long as the Council didn’t take two spots from someone on the list, then it is fine.”
Christine: “The program is a first come, first served program so that applicants are not chosen by judgement.”
Following this discussion, Thomas moved, supported by Engstrom, to approve the Request for Exception to Conflict-of-Interest Requirement for President Dennis Irwin’s application to the CHILL program. Roll call vote – Ayes: Engstrom, Thomas, Markle, Webb and Haley. Nays: None. President Irwin and President Pro Tempore Welburn abstained. Motion carried.
Request for Exception to Conflict-of-Interest Requirement
President Pro Tempore Ronald Welburn
MSHDA CHILL Program local Administration Team Member Christine Nofsinger shared that Village President Pro Tempore Ronald Welburn is also one of the applicants on the list of approved CHILL program applications with the preceding motion to approve the listed applications, and explained that a trustee can receive these funds with proper disclosure asked for public comment and/or questions.
Village resident and Planning Commission Chair asked for clarification on the shared list of applicants, noting that there were no names listed on the document. Ms. Nofsinger explained that the names of applicants are not identified to eliminate the chance for bias in approval or denial of the applications, except for those who could be viewed as having a conflict of interest and requiring public disclosure, such as for Village Council members.
Trustee Haley, using himself as an example, asked if a disabled vet is eligible to apply, since he does not pay taxes, and wondered if there was a different category for these vets. Ms. Nofsinger answered affirmatively that disabled vets are eligible and explained that eligibility is determined by verified income category but not a separate category for disabled vets.
Engstrom moved, supported by Thomas, to approve the Request for Exception to Conflict-of-Interest Requirement for President Pro Tempore Ronald Welburn’s application to the CHILL program. Roll call vote – Ayes: Thomas, Webb, Haley, Markle and Engstrom. Nays: None. President Pro Tempore Welburn and President Irwin abstained. Motion carried.
Village Attorney Luke Nofsinger will draft an opinion for the two Council Members approved for participation in the program.
MSHDA Mi-Neighborhood Program
MSHDA CHILL Program local Administration Team Member Christine Nofsinger shared the Outreach Materials, Timeline and Application for the MSHDA Mi-Neighborhood Program and requested Council approval.
Motion by Irwin, supported by Markle to approve the Outreach Materials, Timeline and Application for the MSHDA Mi-Neighborhood Program as presented. Roll call vote – Ayes: Haley, Irwin, Welburn, Engstrom, Thomas, Markle and Webb. Nays: None. Motion carried.
DPW
Quote – Glass Home Improvements, LLC for Snowbars on Salt Barn
Motion by Irwin, supported by Thomas, to approve the purchase and installation of Snowbars on the roof of the DPW salt barn at a cost not to exceed $534.65. Rollcall vote: Ayes: Thomas, Webb, Markle, Welburn, Haley, Engstrom and Irwin. Nays: None. Motion carried.
Stenner (Chlorine) Pumps
Motion by Irwin, supported by Welburn, to approve the purchase of two chlorine pumps, one for installation at the pumphouse and one as a stand-by at a cost not to exceed $1,700.000. Roll call vote – Ayes: Markle, Welburn, Irwin, Haley, Thomas, Webb and Engstrom.
Adjournment
Motion by Thomas, supported by Markle, to adjourn at 7:47 pm. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill
Village Manager/Clerk
Dennis Irwin
Village President
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