Special Meeting – August 8, 2022
President Welburn called the special meeting of the Marcellus Village Council to order at 7:30 p.m. on August 8, 2022, at the Marcellus Village Hall Council Room. Trustees present: Simmons, Irwin, Thomas, Haley and Webb. Trustee Oswalt was absent.
Agenda
Motion by Irwin, supported by Thomas, to approve the agenda as presented. Ayes: All. Nays: None. Motion carried.
DWSRF – Bid Tabs and Anticipated changes to Water Main Installations (Balkema Excavating, Inc., Bid)
Frank Renaldi of Wightman & Associates, Inc., shared a recommendation letter regarding the two bids received for the Water Treatment Plant and the one bid received for the Lead Service Line Replacements project and shared a number of ways the Village may remove items from the water project, that he is working with Balkema Excavating, Inc. to get below the $6 million dollar figure for the Lead Service Line Replacement/Water Mains project. The letter recommends the Village award this project to Balkema Excavating, Inc., with a change order for Division 1 and 2, due to EGLE by August 29, 2022.
The bids received for the Water Treatment Project from Miller Davis and LC Docsa were well over budget and it was recommended that the Village reject these bids and resubmit an Intent-to-Apply to EGLE by November 1, 2022. Drinking Water Revolving Fund (DWRF) Application Part III Bid Information Division 1, Main Line Replacements and LSLR Project No. 7525-01 and 7562-01 and Resolution 2022-06, a Resolution to Tentatively Award a Construction Contract for Water System Improvements, Subject to Execution of a Change Order to Reduce the Cost of the Project to Within the Allocated Budget
Motion by Webb, supported by Thomas, to approve the DWRF Part III Bid Information Division 1 Main
Line Replacements and LSLR Project No. 7525-01 and 7562-01 and to adopt Resolution 2022-06, a Resolution to Tentatively Award a construction contract for Water System Improvements, subject to Execution of a change Order to Reduce the Cost of the Project to Within the Allocated Budget. Roll call vote – Ayes: Haley, Webb, Simmons, Thomas, Irwin and Welburn. Nays: None. Motion carried.
Bond Ordinance No. 243, An Ordinance to Authorize and Provide for the Construction of Improvements to the Village Water Supply System, to Provide for the Issuance of Water Supply System Junior Lien Revenue Bonds, to Provide for the Security of the Bonds Herein Authorized, and to Provide for Other Matters Relative to Said Bonds
Motion by Webb, supported by Welburn, to adopt Ordinance No. 243, An Ordinance to Authorize and Provide for the Construction of Improvements to the Village Water Supply System, to Provide for the Issuance of Water Supply System Junior Lien Revenue Bonds, to Provide for the Security of the Bonds Herein Authorized, and to Provide for Other Matters Relative to Said Bonds and to authorize the Village President, Clerk and Treasurer to issue and sign for these bonds, and to publish the Ordinance as recommended by the Village’s Bond Counsel in Roll call vote: Ayes: Irwin, Simmons, Welburn, Thomas and Webb. Nays: None. Motion carried.
Bond Resolution No. 2022-07, A Resolution to Approve State Drinking Water Revolving Fund Agreements and Documents in Connection with Proposed Issuance of Village Water Supply System Junior Lien Revenue Bonds, Series, 2022 to Evidence a State Drinking Water Revolving Loan Fund
Motion by Webb, supported by Welburn, to adopt Resolution 2022-07, a Resolution to Approve State Drinking Water Revolving Fund Agreements and Documents in Connection with Proposed Issuance of Village Water Supply System Junior Lien Revenue Bonds, Series, 2022 to Evidence a State Drinking Water Revolving Loan Fund, to approve and authorize the execution and delivery of the documents to the State of Michigan. Roll call vote – Ayes: Thomas, Haley, Simmons, Welburn, Webb and Irwin. Nays: None. Motion carried.
Water Treatment Plant – Recommended Rejection of Bids and Resubmission for Funding to DWSRF (Division 3 Bids)
Motion by Thomas, supported by Irwin, to reject the bids submitted for Division 3, Water Treatment Plant and resubmit for funding to the State of Michigan DWSRF. Roll call vote – Ayes: Haley, Welburn, Webb, Simmons, Thomas and Irwin. Nays: None. Motion carried.
Adjournment
Motion by Simmons, supported by Thomas, to adjourn at 8:30 p.m. Ayes: All. Nays: None. Motion passed.
Jacqueline A. Terrill, Village Clerk
Ronald Welburn, Village President
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